Getting started with your organisation page

To access and manage your agency page on Operabase, you must log in using your official organisation/work email domain.

Accessing your Organisation page

1. Login to your Operabase account
2. Click on your profile photo/email address in the top right corner
3. Select your organisation page from the dropdown menu

You will be redirected to the Edit section of your organisation page, where you can manage and update information.

Visibility Report

The Visibility Report provides insights into your organisation's activity and visibility on Operabase, including:

• Impressions
• Page views
• Search appearances

Seasons

Provides a comprehensive list of all the productions that Operabase has on record for your organisation.

In this section, you can:

• Add a production
• Edit a production
• Show / hide a production - use the slider to select what you’d like to show / hide
• Review new productions added to your page
• Add programme information to productions
• View and edit productions in the drafts folder
• Mark productions as cancelled

Rentals

This section enables you to list all productions (sets, costumes and score) that you have available for rent as well as whom to contact.

You can use the slider to indicate if it is available for rent or not available and add the contact details of the person that one should contact should they wish to rent.

Videos

This section is divided into:

• Livestream & Full performance videos
• Video clips, trailers & season announcements
• Production videos

You can add, show / hide, edit, delete and reorder videos in this section. For more, click here. 

All videos added here will be visible on your home page, under the videos tab, on the production link and on the production videos of each artist associated with that production. 

Photos

This section is divided into:

• Profile photos
• Production photos

You can add, show / hide, edit, delete and reorder photos in this section. 

All photos added here will be visible on your home page, under the photos tab, on the production link and on the production photos of each artist associated with that production. 

Reviews

You can add, show / hide, edit, delete and reorder reviews in this section.

This section is divided into:

• Organisation reviews - highlight a particular production that will feature on your organisation page.
• Production reviews - all reviews linked to your organisation productions. These are also displayed on the production page under the reviews tab.

Organisation info

In this section, you can provide the following information:

Organisation name

You can add your organisation name in multiple languages to boost your visibility via our search function (e.g. Wiener Staatsoper - Vienna State Opera, Staatsoper Unter den Linden - Berlin State Opera ). To add your organisation name in an additional language / languages click on Add another

Organisation logo

Update your organisation logo in this section. This logo is displayed on your home page and is visible to all users visiting your page.

Cover photo

This photo will appear across the top of your profile page in the media widget. If you'd like to feature a video in the media widget, you can use the Video clips, trailers & season announcements option in your Videos tab

Interior photos

Share photos of the interior of the venue. These photos will be displayed on both your page and venue page.

Exterior photos

Share photos of the exterior of the venue. These photos will be displayed on both your page and venue page.

Video about your organisation

The video added here will be displayed on the media widget of your organisation page. You can only add 1 video to this section. Click Add video and either paste a link or upload the video. Fill in the details and save. 

About the organisation

Add a short description of your organisation that will be displayed on your organisation page and under the About tab. Click on Add description to insert text into this section.

You can add an organisation description in multiple languages to cater to the global audience members who use Operabase.

Click on Edit to make changes, the bin icon to delete and adjust the privacy settings to suit your preference.

Venues

List all venues associated with your organisation as well as venues that your organisation owns, manages or uses often to perform. These venues will be listed on the venues tab on your page and under Venues on Operabase where users can search for productions by venue.

• Mark this venue as default

This gives you the ability to mark a single venue as the primary venue where productions occur. When adding a production to your season, the venue will be automatically selected unless you specify another venue.

• Add venue

We have many venues listed on Operabase. Please search for existing venues before adding a venue to the platform. In order to search the database for a venue, select the country, city and type the name of the venue to see the results we have that match.

Associated organisations

To link other organisations associated with your organisation, click “Add organisation”. You can add multiple organisations to this section and delete them as well. This will be displayed under the media widget on your page and will link to the associated organisations’s Operabase page. 

Team

The Team section allows you to add and manage team members who need access to the organisation.

To add a team member:

1. Go to the Team section
2. Click “Add team member”
3. Enter their details in the pop-up form
4. Use their official agency/work email address

You can also edit existing team members and mark former employees as no longer employed, which removes their access to Operabase.

Contact & Box office

Use the Contact section to add and manage your agency’s:

• Address
• Email address
• Phone number
• Website

• Box office details - adding direct box office ticket links for direct checkout on your website (email, phone number and website)

The details added here are visible on your organisation home page and under the “Contact” tab.

Digital Presence

In the Digital Presence section, you can add your organisation's online and social media links. These links are displayed on your organisation page and help users connect with your organisation online.