How do I add a production to my artist profile?

Login to your account, navigate to your artist profile. In the top right corner, underneath your cover photo click on "Edit" > "Schedule & Performance History"

Under "Schedule & Performance History" you’ll see all the published performances we have on file for you. You can view by season using the “Select” field or search for a particular performance using the search bar titled “Musical work.”

There are 2 ways to add a production to your profile depending on whether the production is available on Operabase. 

1. Click "Add a production" at the top right of your screen

2. Search for the production by filling in as many fields as possible then click "Search" (when you start typing, our platform will give you suggestions)

If the production does not exist on Operabase:

1. Click "Add a production" at the top right of your screen

2. Search for the production by filling in as many fields as possible then click "Search" (when you start typing, our platform will give you suggestions)

3. If the production you wish to add does not appear in the results click the link labelled “Add new production” and follow the steps detailed below

If the production exists on Operabase, it will display under your search:

- Click "See more" to view all data associated with the production

- Click ""Select"" 

- Select your "Profession" or "Role" then click "Continue" to add your performance dates (you will be automatically redirected to step 2)

Step 1: Production details 

- Add details of the production details by filling in as many fields as possible. Please note the composer and musical work fields are compulsory

- To add a concert, gala or recital, type “Various” in the composer field and “Concert”, “Opera gala” or “Recital” in the musical work field

- To give your concert, gala or recital a custom title, type in the “Production custom title” field

- There are various options for you to select regarding your production, including “Livestream” and “Video on demand”

- details for this will be added later in the process - In the Company name field, type the name of the art’s organisation or select the checkbox underneath if you do not have these details available

- If you have a box office link, please paste the link in the “Box-office webpage” tab - this will display on your schedule with a “TICKETS” button and will redirect audience members to the box office website

- Select your "Profession" or "Role" then click “Save & Continue"

Step 2: Dates

- Click on “Add Dates" to open the calendar view and click on all dates that this production will be running during that season

- Make sure to select the correct year from the dropdown year tab on the left

- Selected dates will be highlighted and total number of dates will be displayed at the top of the calendar view 

- Click "Add" once you have selected all dates of this production (please include all dates, including those that you will not be performing)

- To select all dates, tick the checkbox labelled "Select all dates" or click on the individual dates you will be performing (those selected will be highlighted)

- Proceed to add time and venue. If all the performances will have the same start time and be held at the same venue, use the "Add time" and "Add venue" buttons. If not, add each venue and time separately.

- You can mark a specific date as cancelled, mark as a tour date and delete an unpublished performance date by clicking the corresponding label.

- Click on “Next”

If your event is digital, you have the following options in this step:

- If you do not want to tag a digital performance to a specific performance date and venue, you can skip this dates step by clicking on "Digital events" in the progress bar

- If it is a live stream, you can add dates to this step then tag the performance in "Digital events." This is particularly useful as the venue information will be visible alongside your performance in spite of it being digitally broadcast from the venue without an audience present. 

- If it is a video on demand, please locate the performance by searching by season and add the video on demand URL to the correct season performance.

Step 3: Digital events

- If your production will be live streamed, click "Add livestream +" and input all the data. Please insert the link closest to the livestream webpage and select the pricing details for viewing. 

- If the live stream is a transmission of a live performance, check the box labelled “Tag as part of a live event” and select the date from the dropdown then click “Save” (the dates available here will need to have been added in the "Dates" step)

- To delete the livestream, click the red bin and confirm your selection by clicking “Delete” 

- If your production will be available online as a video on demand, click “Add video on demand+”  and input all the data. Please insert the link closest to the video on demand webpage and select the pricing details for viewing.

- If the video on demand is a transmission of a live performance, check the box labelled “Tag as part of a live event” and select the date from the dropdown then click “Save” (the dates available here will need to have been added in the "Dates" step)

- When adding a URL for video on demand, please make sure you have selected the correct production from the corresponding season

- Add the dates that the video on demand will be available for viewing

- To delete the video on demand, click the red bin and confirm your selection by clicking “Delete” 

- Click on “Next”

Step 4: Media & Synopsis

Synopsis:

- Click “Add synopsis”

- Select the language of the synopsis text. Type or paste information in the text field 

- If the duration is known, please include it

- You have the option to provide information on the different acts as well as duration and intermission details. Click on “+ Add another act” and fill in the fields

- If you have a production booklet, click “Upload +” and paste the URL or Upload from your computer drive then click “Save” 

Media -  Images:

You have the option to upload or paste a weblink when adding images

For the weblink option, paste the weblink then click “Add”

For the upload option, click “Upload Images” and select the image from your computer, click “Open” and the image will be uploaded

Set the visibility of your images to your preference using the dropdown arrow in the “Visibility” tab (please note that images will automatically be saved as public unless specified otherwise)

- Once you have added an image, click on “Add details”

- You can select the image type, give your image a title and tag the image

- To tag, type the name of the artist you wish to tag or select from the list of options displayed by using the orange dropdown arrow 

Media - Videos:

You have the option to upload or paste a weblink when adding videos

For the weblink option, paste the weblink the click “Add”

For the upload option, click “Upload video file” and select the video from your computer, click “Open” and the video will be uploaded

- Set the visibility to your preference using the dropdown arrow in the “Visibility” tab (please note that videos will automatically be saved as public unless specified otherwise)

- Once you have added a video, click on “Add details”

- You can select the video type, give your video a title and tag the video

- To tag, type the name of the artist you wish to tag or select from the list of options displayed by using the orange dropdown arrow

To complete this process, click on “Finish” and you will be redirected to the main "Schedule & Performance History" page (performance dates selected will be highlighted)

- To view a new production, use the view bar labelled “Select” and click on “Drafts”

- Use the dropdown arrow to expand the details of the performance, confirm the details are correct then click on “Publish"