Roster / Artist representation management

Managing Pending Requests:

  • Accepting Requests:
    • Review and accept pending requests from artists who want your agency listed as their representative.

Adding and Editing Artists on Your Roster

How to Add Artists to Your Roster

  1. Start Adding Artists:
    • Click on "Add artists to the roster"
  2. Search and Select Artist:
    • Type the artist’s name in the search bar and select their name from the list of suggestions.
    • If the artist is not in the system, you will need to add them. [See more details here].
  3. Add Another Profession (if applicable):
    • If you represent the artist in a profession other than their primary one, click on "Add another profession"
    • Select the relevant profession/voice type/instrument. Note that this change will not reflect on the artist’s profile but will be visible on your roster.
  4. Validate and Specify Details:
    • Click "Validate" You will be redirected to specify the representation details and select the profession you want displayed alongside the artist’s name on your roster.
  5. Fill in Representation Details:
    • Indicate the territories in which you represent the artist.
    • If you are their general manager, select the checkbox.
    • Choose an agency representative from the section below (ensure team members are added for their names to be searchable).
  6. Update and Finalise:
    • Click "Update" to list the artist on your roster.

How to Edit Artists on Your Roster

  • The artists on your roster are listed by voice type, followed by the creative team/crew and instrumentalists
  • To edit the representation details of an artist, click on "Edit representation details"
  • To remove an artist from your roster, click the bin icon.

Additional Features

  • Show Additional Agencies:
    • This feature is particularly useful for casting professionals to determine which agency they need to contact to contract the artist.

View Updates

Easily stay informed about updates on each artist’s profile. These updates are triggered by organisations adding new information to productions in which your artists have participated. If you have access to an artist’s profile, you can choose to show or hide this new information.

Request access

You can request access to the profiles of artists on your roster. This access allows you to manage all aspects of the artist’s profile.

To request access to an artist’s profile on your roster

  1. Click “Request access” and accept the terms to gain access
  2. Once you have access, you will see see a popup with the “View insights” and “Edit
  3. Clicking on either button will redirect you to the “Edit” section of an artist’s profile where you can add/update information

How to Request Access:

  1. Click “Request Access”:
    • An email will be sent to the artist.
    • Once the artist accepts, you will receive an email confirming you can manage their profile.
  2. Manage Access:
    • If granted, you can edit the artist's profile.
    • If the artist has a basic profile, you will have the option to upgrade them to an Operabase Pro Artist account.